Improving Your Office Productivity

On July 31, 2012

A productive office is an efficient office and this is vital for business. If your staff are lack-lustre and lazy then your business profits will be too. Maintaining order and efficiency in your office is vitally important, but it is essential that you approach it in the right manner. Here are some good ways to improve efficiency in your business and increase productivity.

Provide the Right Tools

Your staff are only ever as good as the tools that you provide them with. If you simply give them basic computers that take a long time to load then you will find that productivity drops. Waiting for something to load means that staff will become distracted and be more likely to distract one another too.

Providing the right tools to your staff, however, will ensure that you are able to cut out this cause of inefficiency. Updating systems does not need to be expensive either. A move from Lotus Notes to Outlook, for example, can have a very positive impact on efficiency because of the improved features. A Lotus Notes to Outlook conversion does not need to be disruptive to business and it can hugely benefit your company.

Simple changes such as this are cost effective and they can bring your company forward leaps and bounds through the increased connectivity. Remember that hardware is the engine of your business and the software provided is the oil to keep things running. Regular updates will greatly improve the efficiency of your business.

Create a Comfortable Environment

Staff are recognised to work better in an environment where they are comfortable. Comfort is related to job satisfaction and this in turn is related to efficiency. Providing your staff with decent chairs is an important step, but comfort is more about attitude.

To create comfort within a job it is vitally important that you support your staff and that you make them understand that there is a level of flexibility for them to be comfortable. Providing extra amenities like a proper coffee machine and access to snacks will also greatly improve people?s comfort and provide them with the right tools for work.

Tailor your Systems

One of the biggest causes of inefficiency is bureaucracy in business. It is very easy to fall into traps that extend the length of time that it takes to do something because of many reasons. It is very important for this reason to take a step back from your business once in a while. If you consider processes objectively then you will often notice very obvious problems that you could not see from your objective point of view.

Train your Staff

Whilst your staff may have been doing the same thing for years, offering them training is important. Those staff members that receive training are shown to have a better work ethic because they feel more valued and this makes them more efficient. Training will not only improve work ethics, however, it will also improve productivity. Highly trained staff will be far more efficient than untrained staff that are repeating mistakes that they have been making for years. Providing training is beneficial to the mood and efficiency of your office.

Source: http://www.cmpcc.org/improving-office-productivity/

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